Alex Ruben
How To Record Cash Purchases of Fixed Assets in Tally: Step-by-Step Guide
How to Record Cash Purchases of Fixed Assets in Tally — Real Talk
Alright, so if you’ve ever tried to log a cash purchase of stuff like furniture or machinery in Tally, you know it’s not just about hitting a button. There’s a little dance involved. Of course, Tally makes sense once you get the hang of it, but getting there can be kinda weird sometimes. Anyway, here’s what I’ve learned after fighting my way through it.
Step 1: Check the Date (Because Windows Has to Make It Harder)
You totally wanna start by making sure Tally is showing the right date — no point recording a transaction on the 5th when it actually happened on the 3rd, right? So, on the main screen, look for the date (top right usually). If it’s wrong, press F2 and type in the correct date. Sometimes Tally doesn’t auto-update, so double-check, especially if you’ve been bouncing around windows or have a complicated setup. On one setup it worked fine, on another, I had to restart Tally for it to catch up. Bigger fuss than needed.
Step 2: Get Into the Voucher Menu (Where the Magic Happens)
Once your date’s right, move to the Transactions menu. Click that, then pick Accounting Vouchers. Not rocket science, but it trips people up sometimes if they’re impatient or distracted.
Step 3: Choosing the Right Voucher — Payment Voucher
Since you’re paying cash, you’ll want to select the Payment voucher. Hit F5 or find it on the right menu. If it’s not showing up, double-check because that’s the one to use for cash transactions. Easy once you get used to it, but at first, it feels like a hidden menu.
Step 4: Creating the Fixed Asset Ledger (If it’s Not There Yet)
If your asset (say, “Furniture”) isn’t in your list of ledgers, you gotta make it. Press Alt + C while in the ledger field. Then, type Furniture, pick Fixed Assets as the category—this step is important because otherwise things get mixed up later. Save it with Ctrl + A. Sometimes you’ll find yourself creating a lot of ledgers this way, especially if you buy lots of assets regularly.
Step 5: Enter the Purchase Info (Details Matter)
Here’s where things get real. Under the Payment section, select your cash account (like “Bank Cash” or whatever you use). For Particulars, choose Furniture or whatever asset you’re buying. Input the amount, for example, 10,000. Make sure the narration (what you write about the transaction) makes sense — prevents headaches later. Hit Ctrl + A to save the entry.
Step 6: Make Sure It’s There (Verify, Double-Check)
After saving, go back to the main menu and choose Display > Day Book. Look for your recent entry — if it’s there, you’re golden. If not, check the date filters or make sure you didn’t accidentally save somewhere else. Sometimes the transaction shows up immediately, sometimes after a refresh. Weird, but that’s Tally sometimes.
Extra Tips & Troubleshooting (Because Nothing’s Perfect)
Sometimes, ledger creation fails because of permission issues or a corrupt setup. If creating ledgers doesn’t work, verify your user rights or restart Tally. Also, if things seem off, review your Day Book or try punching in the transaction again — often, it’s a small typo or a date mismatch. And don’t forget to keep your Tally backed up just in case because, of course, Windows has to make it harder than it should be.
Summary
- Double-check the date — it’s a simple thing but can save you hours.
- Select the right voucher (Payment) — don’t get lazy here.
- Create the ledger if it doesn’t exist — it’s quick once you get the hang of Alt + C.
- Enter your purchase details carefully — amounts, narration, etc.
- Verify the entry in Day Book — always good to confirm.
Hopefully this shaves off a few hours for someone. Just something that worked on multiple machines, and hey, maybe it helps you avoid pulling your hair out. Good luck!