Alex Ruben
How To Record a Cash Withdrawal for Office Use in Tally Prime
Manually recording cash withdrawals from the bank in Tally Prime can feel a bit confusing at first, especially if the interface isn’t super intuitive. Sometimes, the steps aren’t clearly marked or the options don’t show up where you expect, and you flip through menus like a mad person. But once you get the hang of it, it’s pretty straightforward and allows you to keep your books clean and up-to-date. Basically, you want to transfer funds from your bank account to petty cash, so the records match what’s happening on the ground.
This guide walks through how to do that effectively, including some common pitfalls and tips for making sure everything’s recorded correctly. Expect to learn which vouchers to use, how to set things up for clarity, and how to verify your entries afterward. Hopefully, this clears that confusing process and makes recording those withdrawals less of a headache.
How to Record Bank Cash Withdrawal for Office Use in Tally Prime
Accessing the Correct Section in Tally Prime
First, open Tally Prime and go to the Gateway of Tally. This is where all the magic happens. If you’re not there, you’re lost. Once there, click on Vouchers — that’s where you’ll record the transaction. Sometimes you land in the wrong spot if you’re not sure which menu to pick, but just look for the main menu labeled Vouchers.
On some setups, the default voucher type isn’t set to allow easy cash withdrawals. Make sure you can switch or configure if needed (more on that below). The goal is to be able to record a journal entry that reflects moving cash from bank to petty cash.
Choosing the Right Voucher Type for the Transaction
While you could use a Payment Voucher or a Journal Voucher, in my experience, a Journal voucher often gives the clearest, most straightforward record. This is especially true if your bank account and petty cash are not linked directly in Tally. If the default format doesn’t show debit and credit columns, you might need to toggle the display mode.
To do that, click Configure at the bottom of the screen and turn on Use Credit/Debit instead of Two-By Entry. Save that by pressing Ctrl + A. This makes entering a transfer where one account gets debited and the other credited way easier to read and understand.
Recording the Transaction Details
Now’s the time to punch in your amounts. In the journal entry screen:
- In the Debit column, put the amount of cash you’re withdrawing — like
225000. Just type the number. - In the Credit column, select your bank account (probably something like City Bank or whatever you use). If it’s not listed, you need to create oractivate it in Gateway of Tally > Accounts Info > Ledgers > Create.
- Add a narration to clarify what’s going on, like “Cash withdrawn for office expenses” or “Petty cash top-up.” You can type this below or in the narration field if visible.
Once everything looks good, hit Ctrl + A to save. Don’t forget — this step is crucial; if you forget, your transaction isn’t recorded.
Verifying That the Transaction Was Recorded Correctly
Switch back to the Gateway of Tally, then go to Display > Account Books > Daybook. This will show all your recent transactions, and you should see your cash withdrawal listed there. Double-check that all figures match up and the narration makes sense.
If you don’t see it, maybe the date range is wrong. Click the date filter in the top corner and set the period to match your transaction date. That happens sometimes—Tally likes to hide recent entries if your filter is off.
Adjusting the Report Period if Necessary
If your entry isn’t showing up, and you already confirmed the date range, try changing the period. Sometimes Tally defaults to a specific financial year or date range. To do that, click the date or period dropdown and set it to your transaction date, like 01-01-2023 to 31-01-2023. You should see the entry pop up after that.
Extra Tips & Troubleshooting
Always double-check the amounts before saving — it’s easy to slip up on small numbers. Also, maintain consistent narration styles so you can easily trace things later. And if Tally keeps acting up, maybe check for updates (Tally updates) or reach out to their support.
For common issues like missing entries or configuration problems, setting the vouchers properly or adjusting the report filters usually solves it.
Wrap-up
Getting cash withdrawals recorded isn’t complex once you know which vouchers and settings to use. It’s just a matter of trusting the process, because Tally can be a bit quirky with defaults. Once it clicks, it’s pretty smooth sailing. Keeping things accurate helps with audits, taxes, and overall cash management — so worth the effort.
Summary
- Navigate to Gateway > Vouchers.
- Use a Journal voucher, configure it for debit/credit if needed.
- Enter amounts: debit petty cash, credit bank.
- Add clear narration.
- Save with Ctrl + A and verify using Daybook.
- Adjust date ranges if the transaction isn’t showing up.
Final thoughts
Hopefully, this makes recording those bank cash withdrawals less of a chore. It’s all about clear entries and checking twice. Once you’ve got that flow set up, it’s just a matter of doing it right each time. Fingers crossed this helps someone save a bit of time and confusion. Just something that worked for me — hope it works for you too.